Copying, printing, and confusion...

There seems to be much confusion about the new staggered copying pricing and codes and signage... so here are a few reminders and some things I didn't know:

-the copiers now do double-sided copying (they didn't before) -- it's referred to as "sidedness" on the signage
-the copiers on 3rd and 4th (only) now do color copying (they didn't before) and it's 25 cents (for everyone)
-the only time a card is now needed is for printing for those who don't have or want to use a CruzID gold account (still need a $1 bill)
-all copying requires logging in to the machines; students use CruzID Gold, all others put cash into the copier kiosk and obtain a login
-the PIN that the signage refers to is the last 4 digits of a student/staff/faculty university ID #
-CruzID Gold account copying is 8 cents per page
-non-CruzID Gold copying (aka guest) is 15 cents per page
-students who don't want to charge their account for whatever reason can use the guest kiosk for copying but they will pay 7 cents more per copy than the student rate of 8 cents

And we do have another flatbed scanner in McHenry on the 2nd floor near the IT/Ref Desk. It's in a computer cubicle near the color printer.
It's not as good for images, but fine for text.

Hope this helps!

Best,
Laura

New group study room system and policies

There is a new group study room reservation system, and it is listed in the same place on the library website.

Here is a link to the new policies page: http://library.ucsc.edu/study-room-policies

Main differences:
-Rooms may be reserved for up to 4 hours at a time.

-Limit of 4-hours maximum per day of reservation time across all rooms. This time may be split.

-Can reserve up to 2 weeks in advance
-15-minute grace period for reservations. If the room is not being used by an eligible group (at least two people) at the end of the grace period, the reservation is forfeited.
-No back-to-back reservations but groups may stay beyond their reserved time if there is no subsequent reservation and there is no other group waiting for a room to open.

Referral guide

FOR BOTH McHENRY AND SCIENCE & ENGINEERING REFERRALS
(AND DON'T FORGET TO RECORD STATISTICS!)

Hi everyone,

Here is the updated referral guide (as of 2/3/12).

Please post wherever it would be most visible and helpful to those using it.

Please let me know if you have any questions.

Best,
Laura

UCSC campus crime stats

Hi everyone,


Here is useful link to "http://www.ucsc.edu/about/crime-stats/"> UCSC campus crime stats , including an archive back to 1994.

Best,
Laura

Subject guides A-Z link

Hi everyone,

There is a new convenient link to the full A-Z subject guide list right at the bottom of the library's home page.



Best,
Laura

Special Collections opening update

At this time Special Collections & Archives is planning to open to the public on the first day of classes, Winter quarter, January 9th, 2012.

Although the reading room will be closed, we will be working in our offices and can be reached by phone or email. While we are closed to the public, we would be happy to let our colleagues in -- so just phone or email, and we'll meet you at the door. Or you can use our newly installed "top secret" library staff door bell. It is by the emergency exit door by the north stairwell. If you can't find it, give me a call (502-7523) and I'll point it out to you. Please don't point it out to non-staff.


Thank you,

Luisa

Special Collections & Archives

Ref College/Career books

If patrons happen to ask about Ref books with a location of COLLEGE CAREER, you can find them in the work area next to the 2nd floor kitchen. The books are on a truck being reviewed and SOON the location COLLEGE CAREER will disappear. As it is now, the books are in the catalog with the location COLLEGE CAREER and can't be found unless you're in the know. And now you are.

-Sue Stoebner

Good site for unemployment data (cities or states)

Jan and Lucia found this source which might be of use if you are asked for the unemployment rate for states or cities. Link to the site:

Economy at a glance

The "at a glance" feature allows you to click on a state, or drill down to a census designated metro area (we are in Santa Cruz - Watsonville), to see labor force statistics including the unemployment rate. Data is monthly, for the preceding 6 months. June is in there right now.

Access to Special Collections

Hello,

At this time Special Collections & Archives is hoping to open to the public beginning in early November 2011. We still do not have an exact date of when we will be open.

Although the reading room will be closed, we will be working in our offices and can be reached by phone or email. Although we are closed to the public, we would be happy to let our colleagues in -- so just phone or email, and we'll meet you at the door.

Thank you,

Special Collections & Archives

New Melvyl FAQ

Hi everyone,

Here is a good FAQ about new Melvyl: http://www.cdlib.org/services/d2d/melvyl/Melvyl_FAQ.html. This has been helpful for several faculty questions at the desk. One noted glitch is that you can't (for now anyway) set up a new Worldcat profile while logged in through OCA. So if someone is off campus and wants to set up a profile, they'll need to do that before logging in, or log out and set up the profile, and then log back into OCA. And if asked, the new Melvyl/Worldcat profile does not save information for Request. So each time someone places a Request, they must type in all of their information.

Best,

Laura

New Gifts Coordinator

As of today, June 13, I will be the contact person for gifts to the Library collection (except gifts to Special Collections).

We are changing our procedures regarding the form called "Letter of Gift -- Gifts in Kind" so that these are given out only by me. If you are in charge of a Service Desk, please recycle any copies of that form that you may have.

Our simplified instructions for staff regarding gift materials are:

• Please refer all questions about possible donations of materials to me.
  
  
• If a patron comes to a service desk with a * small number * of items to donate:
  1. You may accept the gift, and pass it on to me.
  2. Please do not give them a Letter of Gift Form; if they wish one at that time they must speak to me first. If I am not available, they can leave the materials along with their contact information and I will contact them regarding paperwork.
  3. Please do not promise that the materials will be added to the collection. Please do not promise that if materials are NOT added to the collection, they will be returned to them. Materials left with the Library are disposed of in a manner that best benefits the Library.

• If a patron comes to a service desk with more than a box of materials, please tell them you cannot accept them and try to reach me so that I can evaluate the offered materials.

Best,
Kerry

Early collections move: Oversize and some M's

Hi all,

Some portions of the collection moved early--the oversize collection has
already moved, and the first couple ranges of the M section have moved. If
patrons come to you looking for items in those sections, we can have them
paged. You can reach Hallett movers at either of the following numbers to
have items paged: 9-2929 or 708.259.8979.

Temporary signs are being posted which will direct patrons to the Circulation Desk for assistance in obtaining these items.

Thanks,
Sarah

Citing maps

The most helpful source (in citing a map) is Cartographic citations : a style guide,

http://cruzcat.ucsc.edu/record=b3510132~S5

There are copies in both reference collections, as well as the Map Room. It's skinny and pam-bound. Z6021 .C55 2010

- Cynthia

New security for Library ADA workstations

Passwords for the Library's ADA stations are now administered by the Disability Resource Center. If a DRC student wants to gain access to the station, Angela Holleman is the DRC Technology Coordinator and can be reached at adhollem@ucsc.edu or at 9-3225.

A general description of resources available to library patrons with disabilities can be found here <http://library.ucsc.edu/services/patrons-with-disabilities>.


A guide to library database features that address the needs of patrons with disabilities is available here <http://library.ucsc.edu/adobe-and-library-databases-and-ada-accessibility>

If a faculty, staff or community patron requests access to the ADA station, please direct them to email help@ucsc.edu with "library" in the subject line to get access.

ADA station changes

From Omar:

Here is an update you on some security changes we are making to the
ADA stations at both library sites.

I have changed the password to the ADA stations and are no longer
issuing the password out to the service desks.

The login information for the ADA stations is obtained through the
DRC.  Library ITS is still providing computer support for this station.

If a DRC student wants to gain access to the station, Angela Holleman
is the DRC Technology Coordinator and can be reached at
adhollem@ucsc.edu or at 9-3225.

If a community patron requests access to the ADA station, please direct
them to email help@ucsc.edu with library in the subject line to get
access. 

Note:  The station is not for scanning and is only for adaptive
technology use.

New instructions for using OCA on IPad or IPhone

The OCA Shortcuts page now includes instructions for using OCA on an IPad or IPhone.  Here's the link: http://library.ucsc.edu/help/oca-shortcuts.

New flatbed scanner instructions (posted by the scanner)

Instructions for Using the Flatbed Scanner
(No charge to email or save to USB)

1. Unless already on, turn on switch 1 (at the back of the middle scanner), the right monitor, and the flatbed scanner on your left (switch 4)

2. Place document in upper right corner of scanner, face down

3. Click on the “Welcome to Scanwrite!” screen (right monitor)

4. Enter filename prefix (it will use this prefix for all of your files during a session)

5. Select source: Choose 4th option WIA-Epson Perfection V700/V750 (NOT the first Epson listed)

6. Click Select

7. Choose image type on the “What do you want to scan?” box

8. Click on adjust quality link and change resolution (DPI) from 100 to a minimum of 300; then choose picture type and click OK

9. Click Preview or Scan

10. Thumbnail image appears on the upper left of the monitor screen (click "Edit Scan" if needed)

11. Click on the thumbnail to select it (giving it a blue border)

12. Then choose from the following options:
Email (sends as PDF only), Print (10 cents per side, will go to print queue release stations to your right by the copiers like all other 2nd floor workstations), Send to USB (can choose file type JPEG, PNG, TIFF, PDF single pg, PDF multi-pg), or Edit

13. Follow prompts

14. Finish (this will remove your files)
___________________________________________________________

For help using the scanner for microfilm:

• Click on the “Welcome to Scanwrite!” screen
• Click on the yellow “Help Video” icon on the top right
___________________________________________________________

Patrons are instructed to ask at the Reference Desk or Circulation Desk for further assistance.

McH Scanner

The only publicly available scanner at McHenry is the new microforms scanner on the second floor. Do not refer students to the Media Center for scanning, the only scanner down there is attached to the adaptive station and is currently out of service.

Laura is working with Molly to create meaningful self-service instructions for using the scanner.

ArchiveGrid

Great publicly accessible online resource for locating archives nationwide (and searching for materials in them):

ArchiveGrid
http://www.archivegrid.org/

Library's mobile site

From Sue Perry:

We're happy to announce the mobile library website is live and ready for testing at http://m.library.ucsc.edu. We'll release the address to the public with a news item later this week.

Note this site is a limited version of the full library site, with a few menu options for tasks and information commonly sought by mobile users. We've tested it on several iPhones and Droids but we don't have access to the full plethora of mobile devices and operating systems out there, so please try it out and let us know what you think using the feedback link in the menu.