Gifts and donations

This is a review of how we handle gifts at both library buildings.

Maps and Special Collections accept and process gifts, and gift forms, themselves.

Paul Machlis is the gift coordinator for all other materials. What this means is that staff should refer all questions about possible donations to Paul; he will talk to the person and determine whether we accept the gift or, if not, what other options are available.

The exception is when a patron comes to a service desk with a gift in hand, usually just a few volumes. In this case:

1. You are welcome to accept their gift, which you will pass on to Paul.
2. Please offer them a "Letter of Gift" form to complete, which you will also pass on to Paul. The donor is not required to complete the Letter of Gift form, but must do so if they wish formal acknowledgment which comes from both the Library Office and Campus Gifts Administration.
3. If you do accept such a gift and the donor asks if we will definitely add the item to the collection or if not, can we return the item to them, the answer in both cases is "no." Items that are not needed in our collection are disposed of in various ways.

Access and Reference at both buildings will be replacing old forms with the new form (the McHenry Ref Desk keep them in a drawer beside the Vertical File drawer).

The information regarding codes at the bottom only concerns Paul, Special Collections, and Maps. When he receives a completed gift form, he will complete those sections.

If you have additional questions, they are probably answered at the page below. You are also welcome to contact Paul anytime regarding gifts and our gift policy (9-3540, machlis@ucsc.edu).

http://library.ucsc.edu/giving/donate-a-collection